How to create a list in SharePoint Site by PowerApps Mentor

Creating a list for a College Student Database on a SharePoint site involves several steps. This guide will walk you through the process of setting up a custom list, adding columns, and configuring it to meet your requirements.

Step-by-Step Guide to Creating a College Student Database List in SharePoint

1. Access Your SharePoint Site

1. Log In: Start by logging into your Office 365 account.
2. Navigate to the Site: Once logged in, go to the SharePoint application. This can typically be found in the app launcher (the grid icon in the upper-left corner).Go to the specific SharePoint site where you want to create the list.

2. Create a New List

1. Site Contents:
   • Go to the Settings gear icon (top right corner) and select Site contents.
   • Alternatively, from the homepage, you can directly access Site contents.
2. New List:
   • In the Site contents page, click on the + New button and select List from the dropdown menu.

3. Name Your List

1. List Name:
   • Provide a name for your list, such as “College Student Database”.
2. Description:
   • Optionally, add a description to explain the purpose of the list.
3. Create:
   • Click the Create button to generate the new list.

4. Add Columns to the List

You need to add columns that are relevant to the student database. Here are some typical columns you might want to include:

1. Student ID (Single line of text)
2. Full Name (Single line of text)
3. Father’s Name (Single line of text)
4. Date of Birth (Date and Time)
5. Email (Single line of text)
6. Phone Number (Single line of text)
7. Branch (Choice – e.g., CE, CS, ME, EE, EC )
8. Enrollment Date (Date and Time)
9. Status (Choice – e.g., Active, Graduated, Dropped)

Adding Columns:

1. Open List:
   • Open the newly created “College Student Database” list.
2. Add Column:
   • Click on + Add column at the top of the list to add a new column.
3. Select Column Type:
   • Choose the type of column you want to add (e.g., Single line of text, Choice, Date and Time, Number).
4. Configure Column:
   • Name: Enter the name of the column (e.g., “Student ID”).
   • Additional Settings: Configure any additional settings, such as requiring that the column contains information, setting default values, or specifying choices for a Choice column.
5. Save:
   • Click Save to add the column to the list.

Note:- Repeat this process for each column you want to add to your College Student Database list.

5. Customize Views

By default, SharePoint provides a standard view for lists, but you can create custom views to display specific columns or filter data.

1. Create View:
   • In the list, click on All Items (or the current view name) and select Create new view.
2. Choose View Type:
   • Select the type of view you want to create (e.g., Standard view, Datasheet view).
3. Configure View:
   • Name: Give your view a name (e.g., “Active Students”).
   • Columns: Select the columns you want to appear in this view.
   • Sorting and Filtering: Set up sorting and filtering options as needed.
4. Save:
   • Click Save to create the new view.

6. Populate the List

You can manually add entries to your list or import data from an existing source such as an Excel file.

1. Add New Item:
   • Click on New to add a new student record.
2. Fill in Details:
   • Enter the relevant information in each field.
3. Save:
   • Click Save to add the record to the list.

7. Configure List Settings

1. Settings:
   • Go to the Settings gear icon and select List settings.
2. Permissions and Management:
   • Configure permissions to control who can view and edit the list.
   • Adjust other settings such as versioning, validation, and workflows if needed.

Conclusion

By following these steps, you can create a comprehensive College Student Database on your SharePoint site that allows you to efficiently manage student information. SharePoint lists are flexible and powerful tools that can be customized to meet the specific needs of your institution.